Optional Wednesday Tabletop Exhibits

The full Exhibit Hall closes on Tuesday at 2:30 PM. A limited number of exhibitors who wish to market their products and services to Coding Day attendees will be allowed to stay and set up a tabletop on Wednesday morning. Wednesday’s tabletop space is limited and can be reserved on a first come, first served basis. You will have the opportunity to sign up when you submit logistical information within the Exhibitor Prep Form that will be provided once your booth is booked. Only contracted exhibitors will have the option of participating on Wednesday. Below, find the details for planning your Wednesday tabletop display.

 SCHEDULE

TUESDAY (March 17th)

2:30 PM Full Exhibit Hall Closes
3:45 PM - 4:45 PM Happy Hour (Attendees & Exhibitors)
5:00 PM Set up Tabletops*
(first come, first serve on a choice of tabletop)
*Exhibitors can also set up on Wednesday morning before 8:00 AM but limited assistance will be available from OHIMA and Hilton staff.

WEDNESDAY (March 18th)

8:00 AM - 12:45 PM Tabletop Exhibits Open
8:00 AM - 9:00 AM Attendee Registration, Breakfast, Networking and Visit Tabletops
9:00 AM - 11:45 AM General Session 
 11:45 AM - 12:45 PM Attendee Lunch, Visit Tabletops
 12:30 PM Raffle Winners Announced
 12:45 PM Tabletops Close & Tear Down



 COST

There is no extra fee from OHIMA for staying on Wednesday.

**If you have electrical needs for your tabletop on Wednesday, you will have to pay the daily rate to the Hilton. Within the standard Hilton Electrical Order form, choose what you will need and note in the comments section that you will have a tabletop on Wednesday. If you have electrical needs for Monday/Tuesday but not for Wednesday, simply fill out the form for 2 days.



 SETUP

  • Tabletops will be located in the hallway and are not pre-assigned. Your choice of tabletop is first come, first serve starting at 5:00 PM on Tuesday.
  • There is no signage on the individual tabletops so bring your own!
  • 1 chair and 6-foot skirted table will be preset. If additional chars are needed – see a Hilton staff member.
  • Keep in mind that tabletops are in a smaller area than Monday/Tuesday Exhibit Hall booth space. Plan accordingly.


 RAFFLES

Exhibitors participating in the Tabletops may collect raffle information at their booth if they wish. OHIMA will announce raffle winners at the END of lunch at 12:30 PM. If you would like your raffle winner announced, provide your winner to Beth by 12:15 PM! She will come around to your booth to collect this information. Also, make sure that you submit your raffle info in the survey in January to have it included in the meeting materials!

OHIMA will also do our usual raffles in the Coding General Session on Wednesday morning. Please consider donating raffle item(s) to the OHIMA General Session.


 MISCELLANEOUS
  • If you sign up with Bartizan for iLead Retrieval, you may continue using your Lead Retrieval on Wednesday morning.
  • Complimentary Breakfast will be available. No boxed lunches are available for exhibitors on Wednesday.
  • Fern will NOT be onsite on Wednesday. Therefore, it is recommended that you ship out any large items on Tuesday. If you plan to ship anything out on Wednesday, you will have to coordinate this yourself through UPS or FedEx.
  • There is no evening security on Tuesday night. Please secure valuables.