Optional Wednesday Tabletop Exhibits

The full Exhibit Hall closes on Tuesday at 2:00 PM. A limited number of exhibitors who wish to market their products and services to Coding Day attendees will be allowed to stay and set up a tabletop on Wednesday morning. Wednesday’s tabletop space is limited and can be reserved on a first come, first served basis. You will have the opportunity to sign up when you reserve your booth. Only contracted exhibitors will have the option of participating on Wednesday. Below, find the details for planning your Wednesday tabletop display.

TUESDAY (March 21st)

2:00 PM Full Exhibit Hall Closes
4:15 PM - 5:00 PM Happy Hour (Attendees & Exhibitors)
5:00 PM Set Up Tabletops*
(first come, first serve on a choice of tabletop)
*Exhibitors can also set up on Wednesday morning before 8:00 AM but limited assistance will be available from OHIMA and Hilton staff.

WEDNESDAY (March 22nd)

8:00 AM - 1:00 PM Tabletop Exhibits Open
8:00 AM - 9:00 AM Attendee Registration, Breakfast, Networking and Visit Tabletops
11:00 AM - 12:00 PM Office Optional Workshop Lunch, Visit Tabletops
12:00 PM - 1:00 PM Coding Day Lunch, Visit Tabletops
12:10 PM Raffle Winners Announced
1:00 PM Tabletops Close & Tear Down


There is no extra fee from OHIMA for staying on Wednesday.

**If you have electrical needs for your tabletop on Wednesday, you will have to pay the daily rate to the Hilton. Within the standard Hilton Electrical Order form, choose what you will need and note in the comments section that you will have a tabletop on Wednesday. If you have electrical needs for Monday/Tuesday but not for Wednesday, simply fill out the form for 2 days.

  • Tabletops will be located in the hallway and are not pre-assigned. Your choice of tabletop is first come, first serve starting at 5:00 PM on Tuesday.
  • There is no signage on the individual tabletops so bring your own! 
  • 2 chairs and 6-foot skirted table will be present. If additional chairs are needed - see a Hilton staff member. 
  • Keep in mind that tabletops are in smaller area than Monday/Tuesday's Exhibit Hall booth space. Plan accordingly.

There will be a raffle winner announcement time at 12:10 PM. It will follow the same raffle announcement process as Monday and Tuesday. 

  • You may continue using your Whova Lead Retrieval on Wednesday morning.
  • Complimentary breakfast will be available. No boxed lunches are available for exhibitors on Wednesday. 
  • If you are staying through Wednesday, you can keep all your materials together and Fern will collect your items for shipment when they return to tear down the registration at 4:00 pm on Wednesday. Be sure to touch base with Fern on Tuesday if you have shipping needs on Wednesday.
  • There is no evening security on Tuesday night. Please secure valuables.