Exhibitor Information - Key Dates & Deadlines

 The following calendar lists key dates and deadlines for OHIMA25 Exhibitors. Please check back regularly for updated information! 

December 2024
12/16/24 DEADLINE: Booth fees increase
12/16/24 Booth must be reserved to have company name in program
12/16/24 Sponsorship must be secured for logo to be in program
12/31/24 DEADLINE: To request booth refunds (see Exhibitor Terms)
February 2025
2/17/25 DEADLINE: Sponsorship
2/17/25 DEADLINE: To be included in Vendor Showcase (or when all slots are full)
2/17/25 DEADLINE: Complete Exhibitor Prep Form 
(includes Exhibitor Name Badges, Lunches & Raffles)
2/17/25 DEADLINE: AV & Electric Requests (Details TBD)
2/17/25

DEADLINE: Exhibitor Drayage (George Fern Shipping)
(Exhibitors will receive an email from [email protected] with an invite to OneView)

2/17/25 DEADLINE: Exhibitor booths completed in Whova
2/21/25 DEADLINE: Discounted convention rate for lodging
March 2025
3/3/25 Pre-show attendee list will be sent to exhibitors
3/7/25 DEADLINE: Vendor Showcase Slides Due 
3/17/25 - 3/19/25 OHIMA 2025 Annual Meeting & Trade Show