Exhibitor Information - Key Dates & Deadlines


The following calendar lists key dates and deadlines for 2023 OHIMA Exhibitors. Please check back regularly for updated information! 



December 2022
12/15/22 DEADLINE: Booth fees increase
12/15/22 Booth must be reserved to have company name in program
12/15/22 Sponsorship must be secured for logo to be in program
12/31/22 DEADLINE: To request booth refunds (see Exhibitor Terms)
February 2023
2/20/23 DEADLINE: Sponsorship
2/20/23 DEADLINE: To be included in Vendor Showcase 

*The OHIMA23 Vendor Showcase is currently full.
If you would like to be on the backup list, email [email protected]*

2/20/23 DEADLINE: Complete Exhibitor Prep Form 
(includes Exhibitor Name Badges, Lunches & Raffles)
2/20/23 DEADLINE: Encore (Hilton AV & Electric Requests)
2/20/23 DEADLINE: Exhibitor Service Manual (incl. Shipping)
2/27/23  DEADLINE: Exhibitor booths completed in Whova
March 2023
3/6/23  Pre-show attendee list will be sent to exhibitors
3/3/23 DEADLINE: Discounted convention rate for lodging
3/20/23 - 3/22/23  OHIMA 2023 Annual Meeting & Trade Show