Wednesday Exhibits

The full Exhibit Hall closes on Tuesday afternoon at 1:30 PM. A limited number of exhibitors who wish to market their products and services to Wednesday attendees' will be allowed to stay for Wednesday morning. (Wednesday includes 4 track options: Trauma Coding, Revenue Integrity, AI in the Revenue Cycle, and A Seat At The Table For HI.) The number of booths on Wednesday is limited and all are in the hallway since the actual Exhibit Hall room is used for sessions on Wednesday. If the vendor is not already in a hallway booth (hallway booths are 33-58), they will need to move to a NEW booth location on Tuesday afternoon after the full Exhibit Hall closes. If you plan on staying for Wednesday and do not wish to move your booth, please select a hallway booth for the duration of the event.

Wednesday participation can be reserved on a first come, first served basis in January within the Exhibitor Logistics Form.

SCHEDULE*

TUESDAY (March 9th)

1:30 PM	Full Exhibit Hall Closes
1:45 PM (Time TBD)	Vendor Showcase
4:20 PM - 5:30 PM	Happy Hour (Attendees & Exhibitors)
5:30 PM	Set Up Booths** (first come, first served on a choice of hallway booth)

**Exhibitors can also set up on Wednesday morning before 8:00 AM but limited assistance will be available from OHIMA and venue staff.

WEDNESDAY (March 10th)

8:00 AM - 1:20 PM	Exhibits Open
8:00 AM - 9:00 AM	Attendee Registration, Breakfast, Networking and Visit Booths
11:00 AM - 11:20 AM	Break, Visit Booths: "Revenue Integrity" Track
11:00 AM - 11:35 PM	Break, Visit Booths: "Artificial Intelligence in the Revenue Cycle" Track
11:00 AM - 12:00 PM	Lunch, Visit Booths: "A Seat At The Table For HI" Track
11:50 AM - 1:20 PM	Lunch, Visit Booths: "Trauma Coding" Track
12:10 PM - 1:20 PM	Lunch Visit Booths: "Revenue Integrity" Track
12:25 PM - 1:20 PM	Lunch, Visit Booths: "Artificial Intelligence in the Revenue Cycle" Track
before 12:30 PM	Raffle Winners Collected
1:20 PM	Exhibit Booths Close & Tear Down

*Schedule subject to change

COST

There is no extra fee from OHIMA for staying on Wednesday.

SETUP

Wednesday booths will be located in the hallway and are not pre-assigned. Your choice of booth is first come, first served starting at 5:30 PM on Tuesday. Note that any exhibitors who select hallway booths for their original booth in the Exhibit Hall for Monday/Tuesday do not need to move.
There is no signage on the Wednesday booths so bring your own!
2 chairs and a 6-foot skirted table will be present. If additional chairs are needed - see a venue staff member.
As the event nears, OHIMA staff will communicate where to store your gear while waiting for the 5:30 PM setup time.

RAFFLES

If you signed up for a raffle announcement on Wednesday, Bethany will come collect your raffle winner during lunch (before 12:30 PM) and post your raffle winner in Whova. We will "announce" raffle winners via Whova (i.e. we will not be coming around with microphone). Any questions - contact Bethany at [email protected].

MISCELLANEOUS

You may continue using your Whova Lead Retrieval on Wednesday morning.
Complimentary breakfast will be available. No boxed lunches are available for exhibitors on Wednesday.
If you are staying through Wednesday, you can keep all your materials together and Fern will collect your items for shipment when they return to tear down the registration at 4:00 pm on Wednesday. Be sure to touch base with Fern on Tuesday if you have shipping needs on Wednesday.
There is no evening security on Tuesday night. Please secure valuables.
Attendees will continue to play the Exhibit Hall game on Wednesday (there is a condensed version of the game form for "Wednesday only" attendees).